A regular meeting of the Board of Trustees of the Butte-Meade Sanitary Water District was held at District Office on August 12, 2020 at 8:00 a.m. The meeting was called to order by the President of the Board at 8:01 a.m. Unless otherwise noted, all Board action was by unanimous decision.
Members Present: Bob Lewis, Brian Stambaugh, Penny Oedekoven, Judy Heisler, Gary Velder, Merri Stapp, Clerk Treasurer, Mike Wolff, District Manager. Absent: None. Others Present: Hope Komes, Billing Clerk.
Motion by Bob Lewis second Gary Velder to adopt the agenda as amended. All voted yea.
The Minutes of the July 8th meeting were read and approved on a motion by Gary Velder, second Brian Stambaugh. All voted yea.
The Treasurer’s Report was given and approved on a motion by Brian Stambaugh, second Bob Lewis. All voted yea.
President Lewis, on behalf of the Board, signed the 2021 Hiring Agreements for all employees that reflected the 2% increase in wages approved at the July 2020 meeting.
Billing Clerk Komes came in to the meeting @ 8:20 am to discuss the pros and cons of changing the District’s billing software to Banyon. She has done extensive research on Banyon and feels it is the way to go .Banyon is also compatible with Sensus and Quick Books. The cost will be approx..$10,560.00, with an annual fee of $1600.00 per year. On a motion by Brian Stambaugh, second Penny Oedekoven, Billing Clerk Komes received permission to have Banyon installed. All voted yea.
Clerk Komes also discussed the future hiring and training of a 3rd person for the office when Clerk-Treasurer Stapp retires. This will be tabled for now, until the retirement date gets a little nearer, then a timeline for hiring and training will be established. Hope Komes out of the meeting @ 8:45am.
Trustee Velder asked if Mr. Chafee had contacted us re: refinancing 2 USDA loans into 1 loan. Clerk Treasurer said Mr. Chafee had made contact and that Manager Wolff has checked into refinancing. Mike will also be contacting Bill Lass @ Black Hills Council for additional information.
The 2021 annual Operating Budget was discussed. On a motion by Brian Stambaugh, second Gary Velder, the 2021 Operating Budget was approved. All voted yea.
Manager Wolff presented his monthly repair and maintenance report which included:
Mike reported on the many leaks and problems with a section of line on Beet Road.
Trustee Stambaugh moved for the adoption of the following resolution.
BE IT RESOLVED by the Trustees of the BMSWD that an emergency exists because of numerous main line breaks on Beet Road.
BE IT FURTHER RESOLVED that because of the many breaks, customers are without water on a constant basis.
BE IT FURTHER RESOLVED that because of the existing emergency, Manager Wolff will make arrangements to replace the problem area of the line as soon as possible.
The motion for adoption of the foregoing resolution was duly seconded by Gary Velder and upon a roll call the following voted yea: Bob Lewis, Brian Stambaugh, Penny Oedekoven, Judy Heisler, Gary Velder. Nayes: None.
Motion Bob Lewis, second Brian Stambaugh the Board entered into executive session @ 9:18 am. (SDCL 1-25-2. (4) All voted yea. President Lewis declared the Board out of executive session at 9:40 am.
It was moved by Brian Stambaugh second Bob Lewis that the following bills be allowed from the Revenue Account:
On a motion by Brian Stambaugh, second Judy Heisler the meeting was adjourned at 9:50 am.
Clerk-Treasurer President of the Board